DTL Call For Tools
DTL 2018 Tools Program handbook
- What is the Data Transparency Lab Call for Tools 2018?
- Key Dates for DTL Call for Tools 2018
- Eligibility and requirements
- Grant budgeted amounts
- Tools Program Research topics
- Roles and Responsibilities
- Call for Tools 2018 proposal format
- Proposal evaluation criteria
- Liability and intellectual property
- Applicable law and jurisdiction
- Privacy and data protection
1. What is the Data Transparency Lab Call for Tools 2018?
The Data Transparency Lab (DTL) is an initiative to support research in tools, data and methodologies for shedding light on the use of personal data by online services, and to empower users to be in control of their personal data online.
The company organizing the Call for Tools 2018 is Telefónica Digital España, S.L.U. with registered address in Madrid, Calle Gran Vía, 28, Madrid (Spain), and with company tax code CIF B-83188953 (“Digital”).
The purpose of the Call for Tools 2018 is to support the development of software on data transparency & privacy and with such purpose, in 2018 edition aims to award up to a maximum of €50,000 (fifty thousand euro) to complete apps, tools, libraries, and other forms of software, that explore topics aligned with data transparency. Each applicant can request an amount ranging from €10,000 (ten thousand euro) to €25,000 (twenty-five thousand euro) depending on the complexity of the project and the resources needed to deliver it. The number of projects awarded in this call will depend on the amounts requested by applicants, the criteria of the expert committee during the proposal evaluation and the categories of the proposals. In no case Digital will grant greater amounts to those requested by successful applicants. Through this program, DTL aims to support projects whose output will be made openly available to the research community.
The criteria for applying and further information about the application process are described in these rules, that is a legal and binding document between you (hereinafter “you” or “the participant”) and Digital. By submitting your application to this Call for Tools 2018 you accept to be bind by these rules. If any participant does not accept all of these rules, this will result in the loss of his/her right to participate in the Call for Tools 2018 and/or to collect any prize or award that May be a result of having participated in the call.
2. Key Dates for DTL Call for Tools 2018
This Call for Tools 2018 has been organized as a set of stages with associated deadlines, as detailed below:
• Call for proposals opening date: August 10th, 2018.
• Proposal Submission deadline: September 30th, 2018 (11:59 pm), Madrid (CET) time.
• Notification of projects awarded: November 15th, 2018.
Call for Proposals
Applications for this Call for Tools 2018 will only be considered for the review and evaluation phase if they have been submitted following these rules and have been received by Digital before the proposal submission deadline date. All of the proposals for this call shall be submitted through the online form available at DTL website enabled for this call (www.datatransparencylab.org/call-for-tools).
For any questions or issues, please contact DTL at email@example.com
Proposal evaluation and notification of acceptance
Once received the proposals by Digital, applications will go through a comprehensive evaluation process carried out by a committee of experts designed by Digital, based on the criteria set out in Clause 8 of these rules. The expert committee will be composed by Telefónica staff, and experts from the DTL ecosystem. The experts committee will be publicly announced at DTL website by September 30th, 2018.
Subject to Clause 6 of these present rules, the final decision will be communicated by the DTL to the principal applicant listed on each proposal and will also be officially announced at the DTL annual event (November 15th, 2018) and on the DTL website www.datatransparencylab.org.
Grants assignment and contract signatures
Once the successful applicants have received the award notification, a set of individual processes will begin to complete all the necessary legal and administrative steps to transfer funds. DTL nor Digital will provide individual feedback on proposals not selected for funding.
Throughout the process, DTL will be providing email support via firstname.lastname@example.org
Call modification and/or cancellation
If the Call for Tools 2018 becomes impossible to carry out due to cheating detected, technical errors or any other reason beyond the control of Digital, Digital reserves the right to cancel, modify or suspend the call.
Digital reserves the right to cancel the present Call for Tools 2018 for any reason and to communicate such cancellation on the DTL website.
Digital will not be held responsible for damages of any type that are due to a lack of availability or continuity of the operation of the platform through which the participant is participating in the call and, especially, although not exclusively, errors in accessing the website and/or the sending of information over the Internet.
3. Eligibility and requirements
The Data Transparency Lab Call for Tools 2018 Program is designed to support the development of a tool up to six continuous months. Applicants may request an amount ranging from €10,000 (ten thousand euros) to €25,000 (twenty-five thousand euros) depending on the complexity of the project and the resources needed to deliver it. Each grant will not exceed in any case a gross amount of €25,000 (twenty-five thousand euros).
The selected applicants will be assigned a mentor that will help them to accomplish the necessary tasks for the fully development of the tool.
Subject to the limitations set forth in this section, this Call for Tools 2018 is open worldwide and anyone can apply: individuals, companies, universities, research institutions, etc. provided that they have full legal capacity to enter into agreements in their country of origin, but who at least fulfill the following conditions: (i) in case of individuals, being of legal age or emancipated, or (ii) in the case of companies, not having any legal limitation and being duly represented. Further, the applicants must have the capability to sign the agreement and schedule of work to receive the award.
Employees of Digital, or any company belonging to their corporate group (as established in section 42 of the Spanish Commercial Code), any members of the expert committee, as well as their first-degree relatives may not participate in this call. Digital may, unilaterally and without notice, exclude any participants from the call and not award the prize to any of the participants who falls under the aforementioned prohibitions or may be defrauding or is found to attempt to defraud, alter or disable the proper operation and normal and established course of this Call for Tools 2018.
Digital reserves the right to exclude any participant or applicant at any time and without prior notice, in cases in which cheating, alteration, or infringement of any of these conditions, is suspected or detected.
The submitted proposals must consist in projects at the following stages: prototypes, beta phase or pilot projects.
There are no limits on the number of proposals that can be submitted by different applicants from the same institution.
Joint proposals by applicants from more than one institution are encouraged, but the whole funding will be allocated and delivered to one of them (the main contact indicated in the application form) acting on behalf of the other institution/s and representing a single project.
The principal applicant on a proposal will remain as the point of contact for all communications regarding the proposal, including funding decisions. All emails regarding the application will go to the principal applicant, who is responsible for notifying any other members of the team if needed. The principal applicant is also responsible to inform the rest of his/her team of these rules as well as their rights and obligations set out herein.
The participant shall indicate whether he/she is participating individually or as a joint proposal with other individuals/companies, specifying the participants of the group and providing any required information with respect to each group member. The participant warrants (being therefore responsible for such statement) that the developments have been made (and will be in an on-going basis) according to the Open Source Licence indicated during the application process and they respect all related principles, as set out in these rules. If any of the participants fail to accept the conditions set forth in these rules and/or does not sign any other document (when it is required), all participants will forfeit the prize.
The grants are aimed towards fully or partly supporting development of a tool up to six continuous months. The DTL Call for Tools 2018 Program will not fund projects beyond the indicated 6 continuous months nor will fund awarded projects of past calls editions.
Restrictions and Tax obligations
All Grants payments and recipients will be reviewed for compliance with all relevant EU, US and international laws, regulations and policies. Digital reserves the right to withhold funding that may violate any laws or regulations. The above-mentioned gross amount may be subject to specific local tax deductions according to each destination country regulation. Institutions whose tax residence country is listed in EU or US tax haven lists are not eligible to receiving a grant under the Data Transparency Lab Tools Program.
All taxes due for the proper execution of these rules and the awarding of the prizes shall be paid by the parties in accordance with law. If in accordance with applicable law or because of a decision of the tax authorities, tax is to be withheld for payments made to the contest winners, Digital may deduct such withholding from the amount due and pay it to the tax authority. In this case, Digital shall provide the winners with an official receipt for the withholding made. Digital shall endeavor to ensure that any tax withholding made is as reduced as permitted by applicable law.
The prizewinner is required to provide all of his/her tax data to Digital so that the latter may fulfill all formal obligations arising from this contest. Digital shall make the withholding certificates available to the winner within the legally established period.
The winner shall be responsible for fulfilling all legally established tax and accounting obligations resulting from the awarding of the prize for personal taxation purposes.
The awarded participants shall sign a contract as proposed by Digital regulating the delivery of the prize, including a schedule of work (SoW) which defines what work is to be done and the target of the funds. If the awarded participants fail to perform the contract (including the SoW), they will be obliged to refund Digital any amounts made available to them.
After the SoW has been signed, grantees will be assigned a DTL mentor that will help them accomplish the SoW. The mentor will provide support in terms of alignment with the DTL mission and catch-up regularly to check the progress of the work. The mentor will remotely contact the successful applicants to follow up with the progress of the projects.
The signature of these documents is a necessary condition to be beneficiary of the grant. The institutions /individuals awarded shall fulfil all conditions as stated in the process and in these rules to receive the grant. The non-fulfilment of conditions included in the mentioned document shall be cause of refusal of the grant. Further, when awarding the prize, Digital will make the legally permitted and proper verifications for checking the winner’s identity.
4. Grant budgeted amounts
The awards have been designed to cover a ranging from €10,000 (ten thousand euros) to €25,000 (twenty-five thousand euros) per grant, depending on the complexity of the project and the resources need to deliver it disclosed in the submission form. The number of projects awarded in this call will depend on the amounts requested by applicants, the criteria of the expert committee during the proposal evaluation and the categories of the proposals. In no case Digital will grant greater amounts to those requested by successful applicants.
5. Tools Program Research topics
On submission, proposals should be categorized in one or several of the following list of topics and areas enumerated below. This is not an exhaustive list but will be used by the expert committee to categorize the proposals.
A necessary requirement for all proposals is that they aim to build a tangible apps, tools, libraries and other forms of software, which would be used by one or more specific audiences (end users, regulators, etc.), to be delivered in due time by the end of a maximum time window of 6 continuous months from the start of the project. Such tools aim at letting these audiences understand, at different levels and scales, the flow and usage or personal data online (e.g.: Browser plugin, interactive visualizations, auditing tool/platforms, etc.).
DTL also encourages projects whose output will be made available to the public and to the DTL research community, by means of publishing data sets or publishing code via open source licenses.
• Detection and analysis of algorithmic bias and discrimination, personal filter-bubbles, societal polarization, etc.
• Detection and analysis of fake news and other manipulation techniques through social and other media.
• Detection and analysis of large scale censorship/filtering efforts.
• Detection and analysis of anti-competitive practices in online platforms.
• Detection and analysis of large scale (commercial or governmental) surveillance/monitoring efforts.
• Detection and analysis of geo-blocking in e-commerce, content distribution services, etc.
• Detection and analysis of tracking, including advanced finger-printing methods.
• Detection of Personally Identifiable Information (PII) leakage.
• Detection and analysis of online behavioural targeting on advertising, search, recommendation, etc.
• Detection and analysis of location tracking.
• Detection and analysis of cross device/platform tracking.
• Reverse engineering online pricing (e-commerce, spot/surge pricing for cloud, transportation, accommodation and other services).
• Transparency of physical location where personal data are stored as well as of network paths crossed during transfers.
• Transparency challenges around new crypto-currencies and blockchain technologies.
• Transparency of Artificial Intelligence and Machine learning algorithms.
• Explainable Artificial Intelligence.
• HCI challenges in demonstrating transparency/privacy/algorithmic bias concepts to user.
6. Roles and Responsibilities
Awarded applicants terms and conditions
Awarded applicants shall present the final output of their work in the annual DTL Event by the end of 2019, perform the applicable contract (including the SoW) and acknowledge the funding source on their respective project websites and communications when appropriate.
A list of awardees will be made public on DTL websites and the principal applicant will receive notification through the email address declared in the Call for Tools 2018 submission form. Note: If awarded a grant, a project abstract/overview proposal may be published on DTL websites.
The awardees will be notified after the close of the contest, through an e-mail sent to the address provided during the registration process, indicating how the prize can be claimed. Once such e-mail has been sent, the prizewinner will have a maximum period of thirty (30) calendar days to accept the prize. The prizewinner’s will provide in any case a copy of his/her identity document (National ID card, foreigner’s identification card (NIE) or passport). Once received, the winner will be informed on how to follow for claiming the prize.
As an indispensable condition for claiming the prize, all the winners must also provide duly signed to Digital a document including their consent to display their (and their company’s or the company’s in whose behalf they are acting, if applicable) name and image in all printed media advertising campaigns, on the Internet, in direct marketing material and in any other graphic advertising media. In turn, Digital may post them on social media networks and blogs, without such use conferring on the prizewinner any right to remuneration or benefit, apart from the enjoyment of the prize and the dissemination of his/her participation in the contest. Such assignment is granted with no time limitation. This document will be provided by Digital.
A prizewinner who cannot be located within thirty (30) calendar days after the e-mail is sent or who declines to receive the prize may lose the status of winner of the contest subject to Digital’s decision. In that case, the first substitute in the order of selection will be contacted accordingly. If this is not possible, the process will be repeated successively with the other substitutes, who will have the status of winners.
The actual delivery of the prize will be conditional on the prizewinner fulfilling the conditions specified in these rules and on the truthfulness of the data provided.
Should the participants do not accept and/or waive the prize, and in the absence of substitutes, this call may be declared void.
Travel, accommodation and any other expenses associated with the enjoyment of the prize by the prizewinner are totally excluded from the prize.
The list of prizewinners will be posted on the DTL website, and the participants, by accepting these rules, give their authorization to have his/her name published on that list should they win.
Refusal to give the aforementioned consent will result in the participant forfeiting the right to enjoy the prize.
The DTL strongly encourages a fluid flow of information between the DTL experts committee and the applicants, by acting as the receptor of any intermediate results that the applicants may choose to share.
If a proposal is selected for funding, a designated contact from DTL is expected to do the following:
• Act as point of contact for the applicant for questions related to DTL activities or the project.
• Receive and share with DTL copies of papers or publications produced by the research that the applicant may choose to share.
• Invite the applicant or team to participate in DTL-community organized activities and presentations that contribute the dissemination of their work among research and other user communities.
In addition to this, awarded applicants are highly encouraged to publicize that they participate in the DTL Tools Program on their personal websites and/or social media channels.
7. Call for Tools 2018 proposal format
The application process for this call includes filling out an online form requesting some basic information at the submission site.
As part of the online form, applicants will be requested to select a topic area from a subset of several areas. Applicants are encouraged to select carefully, as this will help the DTL expert committee in order to assign the appropriate proposal reviewers.
Data Transparency Lab Call for Tools 2018 Program form shall contain the following:
• Project Name:
• Project Website:
• Repository: Github (or similar)
• Applicable Open Source License:
• Existing tools for end-users based in your product.
• Fund requested: how much money is requested (€10,000 to €25,000)
• Describe your open source project: What is it? What are its goals?
• Describe the purpose of your funding request: What are the key deliverables? What are the core milestones towards accomplishing the deliverables?
• How do you plan to spend the requested funds?
• Describe your team: How is your project managed? Who is your core team?
• Describe your community: Projects with existing code and an existing community are preferred, but not required.
• Do you have a code of conduct for your community and what do you do when someone violates it?
• Have you ever received a grant or award from DTL before? If yes, please tell us about it. How much were you awarded? What were your planned outcomes? Did you reach them? If not, why not?
• Primary Contact/Principal Applicant: detail information, name, address, etc.
• Applicant Type: Individual, Company, University…
• Which are the main DTL focus areas addressed by this project:
Please note that we cannot under any circumstances accept proposals that contain confidential or proprietary information.
8. Proposal evaluation criteria
The proposals will be evaluated according to the following criteria:
• Relevance of the project to the Data Transparency Lab research areas (as set forth at the DTL website: https://www.datatransparencylab.org/call-for-tools).
• Social impact of the proposed solution.
• Potential to produce software tools and platforms that enable end-users to better understand and/or control how their data is being collected and used in deployed online services.
• Potential to release datasets to the research community or publish code as open source license.
• Ground-breaking potential and innovative approach of the proposed research work.
• Potential societal or business impact of the project trajectory on the overall area of personal data transparency.
• Potential for the project to inform other work / lead to opportunities for further research and insights.
DTL might decide not to award any of the prizes if none of the proposal are considered suitable or meet the criteria defined.
9. Liability and intellectual property
Statements and liability
The participant assumes full responsibility for the development and its compatibility and compliance with the License disclosed in the application process. Moreover, the participant declares and guarantees that:
(i) Has developed the whole project (including apps, tools, libraries and/or other forms of software) in accordance with applicable law, custom, ethical standards and public order.
(ii) Any information provided to Digital will be accurate, truthful, appropriate and complete, and that is entitled to provide such information.
(iii) Will not make any development that individually or with other software or data it interferes, degrades or has a negative effect on Digital or third parties, their software, systems or data, including their services and products, or their clients, providers and/or any other parties, for illicit purposes or for purposes that may damage the rights of third parties or that may in any way damage or deteriorate any property or image of Digital or third parties.
(iv) Will not design any software for the purpose of storing, distributing or disseminating images and/or contents that infringe or may infringe the fundamental rights and civil liberties of individuals; encourage violence or criminal offenses, involve the justification of terrorism or are libelous; are discriminatory on grounds of gender, race, age, beliefs or condition; are pornographic, degrading, offensive to youth or children or, in general, contrary to law, moral and public decency or public order; infringe the intellectual or industrial property rights of third parties without having obtained previously their authorization; infringe the personal and family privacy or damage the image of individuals.
(v) The participant shall be liable for any damages that may arise as a result of its failure to comply with the obligations set out in these rules.
(vi) The participant shall collaborate proactively with Digital and provide it with any information that may be reasonably requested in order to collaborate in any audit or investigation conducted to determine any possible non-compliance with these rules and shall provide Digital or any auditor appointed by it with the necessary information and collaboration, including access to any systems. The participant also undertakes to collaborate with the authorities in any investigation related to the commission of criminal acts or the infringement of applicable laws or regulations.
(vii) The participant will be responsible for all the information provided or otherwise published or made available, and all the information provided shall be correct, truthful, complete and appropriate. Digital shall be entitled to exclude the participant from the contest if the information provided fails to fulfill the above requirements and shall also be entitled to hold the participant liable for any damages sustained as a direct or indirect result of such non-compliance, notwithstanding Digital’ right to apply other measures under this agreement and, in general, under applicable law.
Warranty regarding intellectual property rights
The participant undertakes, represents and warrants that is the legitimate author of the developments submitted, that holds all corresponding moral intellectual and industrial property rights, and in general that is not a party to any agreement and/or has any limitation that may affect participation in the call and limit or condition the freely of use of the related rights in accordance with these rules. Further, the participant declares that its participation in this contest and the corresponding freedom of use of the relevant rights on the plugins free of charge, as well as in general its use under these rules, do not infringe the rights of third parties.
Moreover, the participants shall be held liable for any claims that may be lodged in relation to the authorship and originality of the works and the ownership of the rights, in accordance with current intellectual and industrial property regulations and the applicable Open Source License disclosed in the application form.
Digital shall not be held liable for any damages that may result from failure to comply with the above guarantee and may exercise any legal actions as it sees fit to redress the damages caused.
Well-founded suspicion of infringement of intellectual or industrial property rights shall be grounds for disqualification and for demanding accountability for any responsibilities that may arise.
Assignment of rights
Submitted developments shall have been developed in accordance with the principles stated at the applicable Open Source License disclosed in the application form and such rules shall be always respected on an on-going basis. Further, the participant may not charge for the use of the development. Therefore, the participant acknowledges that Digital and any other third party may freely use and modify the development as well as all the products, works, deliverables, studies and/or models that are created and/or developed as a result of the development under these rules at no charge and in accordance with the aforementioned principles. Breach of this section will automatically exclude the participant from the contest. The foregoing is notwithstanding the participant’s right to be recognized as the moral author of the work.
Consequently, the participant shall publish the source code, in accordance with these terms and conditions and the aforementioned License, permitting its free use in any country at no cost.
Participation in this contest and the related submission of the development shall not entitle the participants to receive any remuneration, without prejudice of the dissemination of its participation in the contest and, if applicable, enjoyment of the prize by the selected winners.
The participants may not use the name, or the brands, symbols, logos or distinctive signs owned or used by Digital without its express consent in writing.
Liability and compensation
Digital may hold the participant liable for any penalties or compensation imposed on it as a result of the use of the developments. The participant shall also compensate Digital for any direct or indirect damages it may sustain in relation to the participant’s failure to comply with these rules and with the assignment of rights.
10. Applicable law and jurisdiction
These rules shall be governed and construed in accordance with Spanish law. Should another mandatory law apply, it shall apply only insofar as it is mandatory, and the remaining conditions set out in these rules shall be subject to Spanish law.
For settling any controversies or disputes that may arise from the interpretation or application of these rules, both Digital and the contest participants expressly submit to the jurisdiction of the courts of the city of Madrid and expressly waive any other jurisdiction that may apply.
11. Privacy and data protection
Telefónica Digital España, S.L.U., with registered address in Madrid, Calle Gran Vía, 28, Madrid (Spain), and with company tax code CIF B-83188953, will be the data controller of all personal data that is provided by participants in the context of this Call for Tools 2018. Any privacy related questions can be directed to: email@example.com
The personal data provided by the participants (including personal data provided by principal applicants on behalf of others) during registration and/or at any other moment during the development of the Call for Tools 2018 (such as identification and/or contact details, personal data included either in your documents, the application form, your answers, communications maintained with Digital, etc.), will be used by Digital as is necessary to organize, manage and develop the call according to this DTL 2018 Tools Program Handbook (this also includes the delivery and/or reception of any communications necessary). This will include sharing such data with members of the experts committee. Likewise, Digital may also process identification and contact details of participants to send them communications about future call editions and/or events related to the DTL that may be of interest to them.
Take into account that Digital may rely on providers for the execution of the call. In the case such providers process personal data of participants they will do so as data processors of Digital.
Likewise, as stated in Clause 6 above, Digital may display or post personal data of winners (i.e. name, image, answers, or other data related to participation in the call) in printed media advertising, campaigns, on the Internet (including social media) in direct marketing materials and/or any other graphic advertising media, provided that such winners have duly signed the authorization document referenced in such Clause 6.
All personal data provided to Digital in the context of the call will be stored during the duration of the call and during all the actions or events consequence or related to it thereafter according to this DTL 2018 Tools Program Handbook (i.e. the delivery of the prize, the execution of the SoW, etc.). It may also be necessary for Digital to store and process personal data for a further period, in order to comply with all applicable legal obligations or to interpose or defend against any claims related or resulting from the call.
Participants can exercise their data protection rights (i.e. access, rectification, erasure, opposition, etc.) by sending a communication to firstname.lastname@example.org, with subject data protection and including a photocopy of their ID and detailing the specific request or right that they want to exercise. Likewise, all the participants have also the right to lodge a complaint with a European data protection supervisory authority.
Any participant providing Digital with personal data of other participants (or any other third person) is hereby obliged to inform such other participant (or third person) of the of all the provisions included in this clause, in particular, and all the DTL 2018 Tools Program Handbook, in general.